Motivation:

You need to move Outlook data and settings from an old computer to a new computer.

Solution:

1. On the destination (new) computer:

• • Type Control Panel in Search box.
  • Click on Control Panel.
  • Select Large icons for View by.
  • Click Mail (32-bit).
  • Click Add. Set Profile Name = Outlook.
  • Follow the instructions to setup an account.

2. On the source (old) computer:

• • Open Outlook.
  • On the File menu, click Data File Management.
  • Click the data file that you want to compact, and then click Settings.
  • Click Compact Now.
  • Close Outlook.

3. Copy and overwrite all the contents of %USERPROFILE%\Local Settings\Application Data\Microsoft\Outlook to the destination computer. Create the Outlook folder if it does not exist.

4. Open Outlook in the destination computer.

Note: If you are using POP3 protocol then all the messages will be re-downloaded again once. If this is true for you then

• • Let Outlook finish downloading the messages, then
  • Click on Unread Mail folder below the Search Folders,
  • Select all the messages,
  • Press Shift, right click and click Delete to permanently delete them all.